The pull sheet
Event bar pull sheet from your catalog
Spirits, liqueurs, wine, beer, mixers, garnish and ice, each with its unit and cost. Pick products and quantities for the event, or copy a previous one. Print the sheet or export it for the van.
For mobile bartending and bar-catering companies
Mobile bar inventory, one pull sheet per event
Bar Pull Sheet is a mobile bar inventory app for bartending and bar-catering companies that builds each event's liquor pull sheet and equipment checklist from your catalog, puts the crew and the host details on it, and counts what came back.
Run a couple of weekends through it before you enter a card.
Sound familiar?
Five things that go wrong between the shop and the van
Saturday's wedding sheet is last Saturday's spreadsheet with the numbers changed, and the product names have drifted again.
Instead: Every sheet comes from one catalog. Copy a previous event and adjust the quantities; the names and units stay the same.
The return count is on the printed sheet in the van, or in a text, and nobody reconciles it until the next pull.
Instead: Bartenders enter unopened and opened counts on their phone before they unload. The event shows what's gone, line by line.
Three bartenders text asking for the address, the call time and whether the host is supplying the booze.
Instead: Everyone on the crew sees their call time, the venue, the host's number and the sheet on one screen, and confirms they're working it.
The venue's insurer asks for the certificate holder from a wedding in June, and it's somewhere in a booking email.
Instead: COI on file, certificate holder, permit number, bar type and who supplied the alcohol live on the event, not in an inbox.
A rack of coupes and two shakers are gone and nobody knows which job lost them.
Instead: Equipment goes out and comes back by event, with broken and missing counts and a box for 'charge the host'.
- All five come from the same gap: the sheet, the counts, the crew and the paperwork live in four places. Bar Pull Sheet keeps them on one event.
One event, one sheet
What left, what came back, who was behind the bar
- Planned
- Packed
- Out
- Returned
- Closed
Hartley wedding
Sat Jun 13 · The Orchard Barn · 120 guests · open bar, company-supplied · examplePacked Fri 4:10 pm · Returned Sun 12:40 am · counted by Dana
| Product | Out | Unopened | Opened | Gone |
|---|---|---|---|---|
| Tito's, 1 L | 6 | 2 | 1 | 3 |
| Aperol, 750 ml | 4 | 1 | 1 | 2 |
| Prosecco, case of 12 | 3 | 1 | – | 2 |
| Club soda, 1 L | 12 | 5 | – | 7 |
| Limes, bag | 3 | 1 | – | 2 |
| Product used, at your costs | $212 | |||
Equipment
72 coupes out, 70 back, 2 broken
2 portable bars out and back
$9 to charge the hostCrew
Dana, lead bartender, call 3:30 pm
Marcus, bartender, call 4:00 pm
Leo, barback, call 4:00 pm
Liability
COI on file, holder The Orchard Barn LLC · permit 2026-0417
Every bottle and every glass rack is tied to an event, so the losses are too. The app stamps when the kit was packed, when it came back, and who counted it.
What's on it
Catalog, sheet, count, crew
The return count
Liquor return count after the event
Per line: unopened back, opened back, and roughly how much is left in the opened bottles. The app works out what was used and what never came back, and marks who counted.
The gear
Bar equipment checklist, out and back
Glassware racks, shakers, portable bars, coolers, dispensers, linen and signage. Quantities out, quantities back, breakage, a condition note, and whether the host pays for it.
The crew
Bartenders assigned with call times
Lead bartender, bartender, barback, driver, each with a call time. They log in, see their next events with the venue and host contact, confirm, and enter counts from the van.
Months later
Questions you get after the event is long over
- 1Any plan
Who was the certificate holder on the Hartley wedding?
Open the event: COI on file, the holder, the permit number, who supplied the alcohol, and the bar type.
- 2Fleet
How much Aperol do we go through at a 120-guest open bar?
The usage report: units gone per product across every counted event, at your unit cost, over the last 30, 90 or 365 days.
- 3Fleet
Which job lost the second shaker?
The loss report: equipment missing or broken by event at replacement cost, with the charge-the-host flag, so the invoice line has a date and a name on it.
- 4Any plan
Did the host at the June corporate party get charged for the coupes?
The event's equipment list keeps the broken count, the condition note and the charge-the-host box you ticked that night.
Pricing
Three plans, by who needs a login
Solo is the owner with a phone and a van. Crew adds logins for the bartenders. Fleet adds event leads who run whole events without you. A yearly plan costs ten months.
| Plan | Solo $19 a month, or $190 a year | Crew $39 a month, or $390 a year | Fleet $79 a month, or $790 a year |
|---|---|---|---|
| Who logs in | You | You and up to 14 bartenders | You, event leads and bartenders, no cap |
| Events | 10 a month | No cap | No cap |
| Catalog | 150 products, 100 equipment items | No cap | No cap |
| Pull sheets, equipment lists, return counts | Included | Included | Included |
| Host and liability details | Included | Included | Included |
| Print and export sheets | — | Yes | Yes |
| Paste the catalog from a spreadsheet | — | Yes | Yes |
| Usage and loss reports | — | — | Yes, with CSV |
| Start the 14-day trialPick the plan at the end of it. | |||
Details
The fine print, in plain words
What is a bar pull sheet?+
The list of bottles, mixers and bar gear pulled from the shop for one event, with the quantities out. After the event the same sheet gets the counts back: unopened, opened, broken, missing. Bar Pull Sheet keeps one per event, built from your catalog.
How does the liquor return count work?+
Each pull line has unopened back and opened back, and you can note how much is left in the opened bottles. The event then shows what's gone per product. Entering a count marks the kit returned and records who counted it.
Can my bartenders use it from their phones?+
Yes. On the Crew plan and up each bartender gets a login that shows only the events they're on: date, call time, venue address, host contact and the sheet. They confirm the assignment and enter return counts from the van.
What counts as a product and what counts as equipment?+
Products are what gets consumed: spirits, liqueurs, wine, beer, mixers, garnish, ice and disposables, each with a unit and a cost. Equipment is what should come back: glassware, bar tools, portable bars, coolers, dispensers, linen and signage, each with a replacement cost. On the Crew plan and up you can paste both lists in from a spreadsheet.
Does it handle host-supplied alcohol and dry events?+
Each event records who supplies the alcohol (your company, the host or the venue) and the bar type: open bar, cash bar, hosted with a limit, or dry with mocktails. The pull sheet can hold just mixers and garnish when the host brings the bottles.
Is there a free trial?+
Yes, 14 days with no card. After that, pick a plan on the Billing page; your events and counts stay readable and exportable either way.
Does it replace our booking software or the POS at the bar?+
It sits beside them. Your booking tool still sends the proposal and takes the deposit, and your POS still rings up a cash bar. Bar Pull Sheet covers the part in between that lives in a spreadsheet, a printed sheet and a text thread today: the pull, the gear, the crew, and the count back in.
Updated October 14, 2026
Next weekend
The sheet for Saturday is three clicks from the one for last Saturday
Paste the catalog once. From then on a new event is a name, a date, a copied sheet and a few changed quantities, and the crew can see their call times before you've closed the laptop.
